Intelligent Content is the next generation of XML
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Intelligent Content Software for S1000D
Accelerate Delivery, Minimize Authoring Overhead, and Ensure Precision
High-Quality S1000D Content Made Simple
- S1000D compliance with Microsoft Word integration
- Configurable templates and workflows
- Integration with PLM and CMS software
What brings you here today?
We specialize in eliminating the need for highly trained XML authoring through our intelligent content solution, icTools. Designed specifically for standards like S1000D, icTools allows your team to work entirely within Microsoft Word while automatically generating fully compliant XML in the background. This means your authors, editors, and reviewers can focus on content without needing to understand or interact with XML markup. Our intelligent templates guide users through structured authoring, while built-in automation handles metadata, XML tagging, and validation—ensuring consistency and accuracy across all data modules. icTools also supports round-trip editing, allowing you to import existing S1000D XML, make updates in Word, and export it back without losing structure or compliance. With embedded validation tools, errors are caught early in the process, reducing rework and improving quality. This approach not only accelerates your documentation workflow but also reduces costs by minimizing the need for XML specialists. Whether you're modernizing legacy content or scaling new documentation efforts, icTools provides a sustainable, scalable solution that aligns with your S1000D compliance goals.
Yes—there is a much easier and more cost-effective way to manage your S1000D documentation, and thats exactly what Ictect’s icTools is designed to deliver.
With icTools, your team can convert, author, edit, and publish S1000D-compliant content directly in Microsoft Word—eliminating the need for manual XML coding or expensive outsourcing. The software automatically generates valid S1000D XML in the background, allowing your subject matter experts and technical writers to focus on content rather than formatting or compliance. This not only reduces your dependency on external vendors but also accelerates your publishing cycle and lowers long-term costs.
Intelligent Content Tools (icTools) for S1000D, featuring a robust Microsoft Word plug-in, delivers powerful automation without requiring XML expertise. Teams can author and edit S1000D-compliant content directly in Word, with XML generated automatically in the background. The tool supports round-trip editing, allowing users to import existing S1000D XML, make updates in Word, and export it back while preserving structure and formatting. It also enhances collaboration through role-based access, change tracking, and real-time coordination, minimizing delays from versioning issues. Seamless integration with PLM and CMS platforms embeds S1000D workflows into broader content and product lifecycle systems, ultimately accelerating processes, improving quality, and lowering costs.
Ictect provides intelligent, ready-to-use S1000D templates designed to ensure high-quality documentation and accelerate your content development process. For example, template for Procedural Data Module. These templates are built into our icTools platform, which allows users to author and manage S1000D-compliant content directly in Microsoft Word—without needing XML expertise.
The templates are structured to align with S1000D data module requirements and include built-in metadata tagging, validation rules, and formatting logic. This ensures that your documentation is not only compliant but also consistent and easy to maintain. These templates are especially useful for organizations looking to reduce manual effort, improve accuracy, and shorten publishing cycles.
What is Intelligent Content Software for S1000D Documents?
Intelligent Content for S1000D refers to structured, semantically rich, and machine-readable documentation that is modular, reusable, and automatically validated against the S1000D specification. At Ictect, this concept is brought to life through our solution, icTools, which transforms traditional document workflows into intelligent, automated publishing systems.
Instead of manually coding XML or relying on disconnected tools, icTools enables users to author and manage S1000D-compliant content directly in Microsoft Word. The system automatically generates valid XML in the background, applies metadata, and enforces structural rules — all without requiring XML expertise.
Intelligent content dramatically reduces the time and cost of producing and maintaining S1000D documentation. It improves accuracy, supports content reuse, and enables automation — all of which are critical for organizations in aerospace, defense, and transportation sectors.
Why Choose Intelligent Content Software for S1000D?
Streamlined Document Workflows
- Automates the process of converting Word documents to S1000D compliant XML with minimal manual intervention.
- Offers built-in tools for quality checks, compliance verification, and formatting to meet industry standards.
Key Features and Benefits
- Modular and Reusable: Content is authored in discrete data modules, which can be reused across multiple publications. This aligns with S1000D’s Common Source Database (CSDB) model
- Semantically Tagged: icTools applies intelligent tagging and metadata to ensure that each piece of content is context-aware and machine-readable
- Automated Validation: Built-in validation ensures that content complies with S1000D schemas and business rules, reducing errors and rework
- Round-Trip Editing: Users can import existing XML, edit in Word, and export back to XML without losing structure or compliance
- Workflow-Ready: Intelligent content supports collaboration, version control, and integration with PLM and CMS systems, enabling seamless publishing pipelines
Ictect transforms the traditional S1000D document workflow by replacing manual, XML-intensive processes with a streamlined process
This transformation is centered on three pillars: automation, accessibility, and integration.
- Eliminates manual XML authoring
- Accelerates content creation and publishing
- Improves accuracy and compliance
- Reduces outsourcing and technical debt
- Supports collaboration and reuse
- Integrates with enterprise systems
Intelligent Content Software (icTools) provides a complete solution for optimizing your workflows. The entire workflow can be completed with Microsoft Word, and we are able to create templates to simply your processes even more. The S1000D document with compliant XML can be automatically formatted to your customized styles as well or ready for another tool in your CMS.
Frequently Asked Questions
Ictect is an ideal partner for S1000D because it offers a powerful, Microsoft Word-based solution—icTools—that eliminates the need for manual XML authoring while ensuring full compliance with the S1000D specification. With intelligent templates, automated metadata tagging, and built-in validation, icTools streamlines the entire documentation process, reducing costs and accelerating delivery.
In addition to the great software in icTools, we offer prompt, personalized support. We will work tirelessly to help you achieve success. We really do want to make you better!
Here is a short video from a customer who has benefited from Ictect: (Add GAME CHANGER VIDEO).
We will quickly respond to your request for more information. You may find our contact information at (ADD CONTACT US LINK HERE).
Yes, we support S1000D. Contact us for details and demonstrations.
Yes, Ictect’s icTools can effectively replace traditional XML editors like Arbortext, XMetaL, and Quark XML Author for S1000D documentation. Unlike these tools, which often require specialized XML knowledge, icTools allows users to create, edit, and manage S1000D-compliant content directly in Microsoft Word. It automates XML generation, metadata tagging, and validation in the background, enabling faster, more accurate content creation without the need for manual coding. With intelligent templates, round-trip editing, and integration capabilities, icTools simplifies the workflow, reduces costs, and empowers a broader range of users to contribute to high-quality, standards-compliant documentation.
If you're currently using oXygen or other developer-focused XML editors for S1000D, Ictect’s icTools offers a powerful alternative that simplifies and accelerates your workflow. Instead of requiring manual XML coding or complex schema management, icTools allows you to author, edit, and validate S1000D-compliant content directly in Microsoft Word. It automatically generates structured XML in the background, applies intelligent metadata tagging, and enforces S1000D rules—all without needing specialized XML expertise. This makes it easier for technical writers, engineers, and SMEs to contribute directly, reduces errors, and significantly shortens publishing cycles, while still supporting round-trip editing and integration with PLM or CMS systems.
Our key differentiators are:
- The use of Microsoft Word for authoring, editing, converting, reviewing content with XML in the background. Often, there is a disconnect between technical people using XML and non-technical staff using Microsoft Word. Our software bridges the gap between the two.
- Our software offers a highly accurate schema-guided tagging approach that tags deep, granular hierarchical structures from documents directly to XML. Other software products in the market are only able to do shallow tagging of content – requiring manual efforts or outsourcing. icTools brings this powerful capability to Microsoft Word on the desktop.
This is software customized to your unique needs at an affordable price.
Ictect’s icTools platform significantly reduces costs and outsourcing by enabling S1000D-compliant content creation directly in Microsoft Word, eliminating the need for specialized XML editors or external conversion services. Authors, editors, and reviewers can work in a familiar environment while the software automatically generates structured XML in the background, reducing training time and reliance on technical staff. The platform’s intelligent templates and schema-guided tagging ensure deep, accurate metadata and structural compliance, which improves documentation quality and consistency. Additionally, icTools supports round-trip editing—allowing users to import, update, and export XML without losing structure—streamlining updates and reducing rework. This approach not only accelerates publishing cycles but also supports sustainable data management, as highlighted in industry newsletters and case studies that emphasize the long-term value of structured content and reduced technical debt.
Yes! We offer a Cloud-based or on-premises Intelligent Content Server (ICS) for converting legacy documents to be S1000D compliant. This includes API access.
Traditionally, S1000D document creators and editors were not able to use Microsoft Word to assist in publishing their documents. Ictect’s Intelligent Content Tools (icTools) for S1000D allows you to stay within Microsoft Word throughout the process to create high-quality, S1000D compliant XML documents.
The XML creation is done automatically from the Word document, so you do not need highly trained specialists to create it. The software does it for you.
Templates are a great way to improve efficiency and to ensure standardization. We are able to provide templates customized to your needs. These will allow for ease of input and will help increase the workflow.
In addition to handling S1000Dcompliant technical documents, we work with many different types of documents, including:
- Installation manuals
- Procedural documents
- User guides
- Software documentation
Our experience from the Department of Defense includes the following types of documents:
- Policy Directives
- Mission Directives
- Guidance Memorandums
- Inter-service Publications
- Operating Instructions
- Supplements
- Pamphlets
- Installation Publications
- Regulations
- General Orders
Your document types and the application of XML may be unique. We invite you to explore by doing a proof of concept with our software.
Intelligent Content Software (icTools) provides a complete solution for optimizing your workflows. Templates for Microsoft Word are available to the author at the beginning of the workflow to simply the process. Editors can continue the process using icTools and Microsoft Word to create a document that is S1000D compliant with high-quality XML. The editor does not need to have any special skills to generate the XML. The XML is generated automatically from the Word document using icTools. The Word document can be automatically formatted to your customized styles or ready for another tool in your CMS.
We are a software company, and our business model is primarily based on software licensing. However, we realize customers sometime need services for their documents, such as formatting, converting to XML, or checking. We do offer such services from Ictect and our partners depending upon the volume. Please contact us about your needs.
One of the key elements of an innovation according to the US Patent Office is that it must not be obvious to practitioners in the field. The technical publication industry has the mindset that Microsoft Word and XML are different and never shall the two meet! Our approach completely changes this and allows you to look at content challenges from a different perspective, enabling innovative applications in your business processes.
While many companies may use the term Intelligent Content in a very generic manner, we have a very specific notion of it. We have a patented software that we call Intelligent Content Software. Currently, we offer the software in the following 3 embodiments.
- Intelligent Content Tools
- Intelligent Content Server
The “bundle” of these, or the license of the core patent for specific purposes is also available as “Intelligent Content Technology”.
Saving time and cost also involves carefully analyzing your use cases and developing applications that bring operational efficiency. We work closely with our customers and our consulting partners to analyze workflows and propose appropriate solutions using our software. Because Microsoft Word is a commonly available software in enterprises, our ability to integrate S1000D compliant content with it solves many challenges in business situations. Would you like to discuss your needs?
Our Customers
Testimonials
Steven Quinn
Manager, Information Services
Office of the Secretary of the Board
The City University of New York
Manager, Information Services
Office of the Secretary of the Board
The City University of New York
Jessica Spencer-Gallucci
Director
Air Force Departmental Publishing Office
Director
Air Force Departmental Publishing Office
Jill Schwartz
Editor
Peterson’s Publishing, a Nelnet Company
Editor
Peterson’s Publishing, a Nelnet Company
